Right of Shareholders

Prior to the Shareholders' Meetings

The Board of Directors mandates the annual general meeting (AGM) of shareholders to be held every year, within 4 months from the end of the Company’s fiscal year. For every AGM, the Company complies with the guidelines of the AGM Checklist developed by the Thai Investors Association, the Thai Listed Companies Association, and the Securities and Exchange Commission (SEC). The quality of the AGM is assessed annually by the Thai Investors Association.

The Company does not engage in any actions that would limit access to Ichitan Group's information. Invitations to the AGM are sent to all groups of shareholders, specifying the date, time, venue and details of the meeting. This includes the agenda with explanations of objectives, reasons for consideration for each agenda and opinions from the Board of Directors/sub-committees including supporting documents such as proxy forms, annual report and other relevant documents related to decisions to be made at the meeting, are provided to shareholders in advance. These documents are accurate, complete, transparent and timely. Additionally, shareholders are informed of the rules, regulations and procedures for participating in the meeting and voting.

The Company has established various processes to facilitate meetings, aiming to support and encourage all shareholders, including institutional investors, to attend and exercise their voting rights. The Company has assigned Thailand Securities Depository Co., Ltd. (TSD), securities registrar, to send out invitations to shareholders at least 28 days prior to the meeting date. The invitation and related information for the annual general meeting (AGM) are published in both Thai and English, including the “Form B” proxy form, on the company’s website under the “Investor Relations” heading, in the “Shareholders’ Meeting Invitation Documents” section and on the Stock Exchange of Thailand’s website at least 28 days prior to the meeting. In cases where additional agenda items are required, shareholders are notified in advance to provide sufficient time for them to study the relevant information for informed decision-making.

Moreover, the invitation to the shareholders’ meeting is announced in daily newspapers for 3 consecutive days prior to the meeting date, as required by law. To enhance convenience in attending the shareholders’ meeting, for institutional investors, the Company prepares proxy documents upon request and sends them to institutional and foreign investors via email at ir@ichitangroup.com ahead of the meeting. For additional convenience, the Company appoints independent directors to serve as proxy holders in cases where shareholders wish to authorize them to attend the meeting on their behalf. Shareholders may choose to authorize another person or the appointed independent directors to attend and vote on their behalf.

Annual General Meeting of Shareholders

On the day of the AGM, the Company facilitates the process by organizing the meeting venue within the same province as its headquarters. This ensures easy access for participants and proximity to public transportation, such as the MRT, expressways, bus stops and shuttle vans from MRT stations. Reception staff are available to assist with document verification and registration. Technology is also utilized during the meeting, including barcode systems for shareholder registration, voting, vote counting and result display. These measures ensure the meeting is conducted efficiently, accurately and effectively.

For electronic annual general meeting (E-AGMs), the Company uses a system provided by a service provider that has been assessed and listed by the Electronic Transactions Development Agency. For registration and counting of votes, the Company will open for the shareholders to register in advance and for E-AGMs, access to the system is available before the meeting starts. If the registration or system access deadline has passed, shareholders can still register or join the meeting without losing their rights. They can vote on agenda items under consideration that have not yet been resolved. The Company provides shareholders with one vote per share. For the agenda regarding director appointment, shareholders can vote to elect directors individually. To ensure transparency, the Company allows shareholders to volunteer or appoint legal advisors to verify the vote counting process. During the meeting, the Chairman provides shareholders with opportunities to ask questions throughout the session. At the commencement of the meeting, the Chairman, sub-committee chairpersons, all directors, senior executives, the Company secretary, the auditor and the legal department attend the meeting. No new agenda shall be added on the meeting day. (details of the meeting procedures are disclosed in the minutes of the AGM)